Construction companies know by now how difficult it is to manage projects. Hiring virtual construction assistants can reduce the workload so they focus on improving their services. 

If you are a contractor that needs to expand to new markets, you might as well consider getting offshore help. With a construction VA, you can improve the efficiency of your on-site operations and bring your business to a new level.

Read this guide and learn more about the value of recruiting a VA to your construction practice. 

What are Virtual Construction Assistants? 

Managing a construction project can be too much for any contractor. Apart from basic admin work, there is also the challenge of processing building permits and fund disbursements.  

Given the amount of work that’s involved, you might want to offload the more tedious tasks to a specialist.

This is when hiring a virtual construction assistant would be ideal. A VA can handle the same tasks as an in-house employee. In addition to handling paperwork, they can also run marketing campaigns, handle HR-related functions, and provide client outreach.

The only difference is that a VA works remotely. That means you don’t need to secure extra office space and equipment so they can do their job. 

And with a team of virtual construction assistants, you can improve productivity, spend more time managing your staff, and build networks across borders. 

It’s just a matter of knowing which tasks to delegate to a construction VA. 

The Tasks You Can Delegate to a Construction VA

There is a wide array of tasks you can delegate to an experience construction VA. If you are outsourcing for the first time, here’s a list of tasks you can offload:

Administrative and HR Support

Your virtual assistant can help you with all kinds of recruitment tasks such as posting job ads, weeding out unqualified applicants, and scheduling interviews.

They can handle other administrative work like responding to emails, organizing your calendars, and answering phone calls as a virtual receptionist. That way, you can keep up with your schedule and avoid missing out on important meetings. 

Project Management

Construction VAs can help make sure everything stays on track. They simplify the process of ensuring that each phase aligns with the developer’s timeline. 

Working alongside project managers, your VA can handle the repetitive work so your managers can focus on overseeing the progress of the project. This, in turn, enhances quality control since your project managers have less paperwork to worry about. 

Online Marketing and Reputation Management

Your construction company should have a compelling online presence so it will be more effective in attracting clients. Apart from that, you should also be prepared for any contingency that could affect your company’s image. 

Through effective online marketing and reputation management, your company maintains a positive image within the community. 

However, you will need to spend a significant amount of time developing a positive image for your brand. A virtual construction assistant can help you out with that. Using their creative and technical experience in digital marketing, your construction company can cut through the online noise and attract more clients. 

Customer Service and Outreach

Do you have piles of unanswered complaints, concerns, and inquiries? This is a big sign that you need a construction VA’s help ASAP. 

If you want to reduce the workload for your customer support team, a VA with customer service can help deal with the extra work. They can answer voicemails, respond to emails, and conduct surveys that provide insights on improving your services. 

Want to know more about forming a solid customer service team? Read: What to Look for in an Effective Customer Service Team

Bookkeeping and Financial Management

Need someone to oversee all your financial transactions and ensure a full accounting of every expense throughout the project? Hire a virtual construction assistant with bookkeeping and accounting skills.  

Having them onboard increases the efficiency of your accounting department. They can process invoices, checks, and payrolls. 

They can also encode financial data and create custom spreadsheets that keep track of every expense. This allows for optimal transparency and ensures that the project doesn’t go over budget. 

Benefits of Hiring a Virtual Construction Assistant

Now that you’re aware of some of the work a construction VA can do for you, you might be wondering about the added value you get with their help. 

Here’s a list of the advantages of getting a virtual construction assistant onboard: 

Increase the productivity of in-house staff

Construction VA’s take can handle the most tedious tasks so your in-house admin team can focus on more critical work. 

You just need to make sure that there is cohesion between your VAs and on-site employees. Start by determining the specific tasks you need to outsource so you can avoid redundancies when it comes to assigning such tasks. 

Access to a diverse set of skills and experiences

Your construction VA won’t be limited to a few talents. In addition to admin experience, they may have worked alongside creative teams before. 

If you look long enough, you could find a well-rounded VA with a diverse set of skills. The best part is that you get to pay the same rate!

Lower overhead costs

By outsourcing key functions and tasks, you get to save more from overhead costs. These include training, equipment, office space, and benefits. 

Virtual assistants are already self-employed contractors who file their expenses for taxes, benefits, and even training on their end. 

You won’t have to pay for extra costs like these. You only pay them for the work they render to your company.

Moreover, you also have the option of hiring a team through a VA company. This allows you ready access to the skills and tools you need without paying extra.

Creative support for all marketing efforts

Marketing tasks need creative minds. It takes time to form an in-house team of marketing specialists, but you can simplify the process by hiring a team of VAs. 

With their expertise, you can run successful digital marketing campaigns that produce leads and convert more clients. They can also provide creative fuel to your construction company’s brand-building efforts.

Build a Team of Virtual Construction Assistants Today!

If you’re interested in hiring a solid team of virtual construction assistants for your company, look no further than OneVirtual Solutions. 

Since 2013, we have provided top-notch VA services to construction companies, developers, and contractors. Lean on our expertise and industry knowledge to bring your business front and center!

Want your construction company to thrive? Add an OVS virtual construction assistant to your team!

Get started by scheduling a consultation. Click here.